Venue Hire, Event Bookings & Permits

A Venue Hire & Event Application Form is required when you are hosting or running a private or public event at a Council owned/managed facility or public space within the municipality. This includes, but not limited to Council halls, reserves, car parks, streets and nature strips.

Council funded events will also require an application form to ensure we capture all necessary documentation through the online portal.

If you are hosting or running an event that is not on a Council owned/managed facility or public space, but still require some Council services or permits, please complete the application form under the 'Event Permits' tab.

When submitting a booking enquiry you will need to select the venue or facility of your choice. You can view the entire list of Council facilities available to hire here.

Please get in touch with our friendly Events Concierge on 03 5018 8100 or email events@mildura.vic.gov.au to discuss your event. We can check your chosen location is available, answer any queries you may have and advise you of your responsibilities and requirements for your event.

No, all hirers of Council owned/managed facilities must be 18 years or older. If the hire is for a birthday between the ages of 16-21 the application must be submitted by a parent or legal guardian.

Please discuss your event timelines with us. We reserve the right to decline an application if insufficient notice or information is provided.

General timelines are:

• Simple applications can be processed with at least three weeks' notice. Simple applications are private events such as birthdays or engagements.
• Medium complexity applications are those which involve multiple permits. As this involves assessment by multiple Council officers we require a minimum of eight week's notice.
• Major and/or complex applications will require significant notice in order to process your application and to assist you in delivering a safe and successful event.

We recommend that you don't advertise your event or send invitations until you have gained written approval from us.

Every hire of a Council facility will require public liability insurance coverage of $10 million. However we acknowledge that small family events such as wedding ceremonies and children's parties are organised by individuals who may not have their own insurance policy. Mildura Rural City Council offers coverage under our Community Liability policy for these low-risk events for a small fee (subject to eligibility). You will be able to select this option in the application form.

All companies and organisations are required to hold their own public liability insurance coverage and provide a certificate of currency as part of their application.

Keys are to be collected from the nominated Council office specified in your approval letter, this will depend on the venue or facility hired.

Payment for the hire of any Council facility must be made prior to the booking date. Collection of keys cannot occur until full payment, including any applicable bond is paid.

Fees and charges are calculated based on the selected facility and vary depending on the type of applicant hiring the venue. You can view Council's hire fees by clicking on the individual venue or facility here.

List your event on Mildura's official calendar - What's on Mildura

As we automatically source events from several places including the Australian Tourism Data Warehouse (ATDW) your event may already be on our website. If you don't list your event through ATDW, we encourage you to do so, your event will also be listed on other websites such as Visit Victoria, Visit the Murray and Australia.com. It will ensure our region is promoted in the best way possible!

We also pull event information from ticketing sites such as Eventbrite and Trybooking, so please search our site to check if your event has pulled across.

Alternatively, if your event isn't listed in those places, you can Submit an Event directly through What’s On Mildura. As What's On Mildura is a highly visual platform, you will be asked to add at least one image for your event.

There is a range of information you need to complete the venue hire application form. Read the steps above to ensure you have all the required documents. 

Council have developed an Event Planning Guide for event organisers in the Mildura region. The guide highlights key considerations for event organisers including planning, running and promoting a professional, safe & successful event. You can download a copy here(PDF, 16MB).

It is the event organiser's responsibility to notify emergency services of the event, which include Victoria Police, Country Fire Authority and Ambulance. In the case of large/major events, emergency services may need to be involved in the event planning as well as being present on the day.

All rubbish generated as a result of your event is to be gathered up and disposed of satisfactorily. Existing bins are for the use of the existing site and therefore bins for your event will be required.

The provision of extra rubbish or recycling bins can be requested on the application form or through the Events Concierge.